Workplace & remote IT
Stackroom vs Workwize
Workwize handles the physical logistics of equipping distributed employees — procuring, shipping, storing and collecting hardware across countries. Stackroom is the register underneath: what you own, who holds it, what it is worth and whether it came back.
Stackroom vs Workwize: which should you choose?
Workwize is the better choice if your problem is getting laptops to people in twelve countries and back again — it is a logistics platform with warehouses. Stackroom is the better choice if your problem is knowing what you own and who holds it, with signed custody, audits, service cover and book value.
Side by side
Stackroom vs Workwize: pricing, limits and features
Grouped so you can jump to the part you care about. Our figures come from our billing API, so they match the invoice.
Pricing & plans
Free plan
- Stackroom
- Free forever — 250 assets, 500 people, unlimited users, no card
- Workwize
- None
Paid plans start at
- Stackroom
- $35/mo for Starter — published, self-serve
- Workwize
- Not published. The entry tier carries a published minimum of 150 users, which sets the floor on who this is for.
How the bill scales
- Stackroom
- Capability and capacity — never headcount, never how much you track
- Workwize
- Quote-only, driven by how many regions you operate in, your team size and the equipment itself — this is logistics as much as software.
Limits
Asset limits
- Stackroom
- 250 free, up to 10,000 on Premium, custom on Enterprise
- Workwize
- Not published
Users & seats
- Stackroom
- Unlimited on every plan, including Free — seats are never the meter
- Workwize
- Minimum 150 users on the entry tier
Locations & sites
- Stackroom
- 1 on Free, unlimited on every paid plan
- Workwize
- 3 regions on entry · 5 on the tier above · unlimited on Enterprise
How each tool is set up
Built around
- Stackroom
- The asset record
- Workwize
- Equipment logistics
What each tool covers
Covers non-IT equipment
- Stackroom
- Any asset type
- Workwize
- IT hardware
Custody & accountability
Warehousing & retrieval from leavers
- Stackroom
- No
- Workwize
- Its strength
Signed handover & return, with PDF
- Stackroom
- Yes
- Workwize
- Delivery confirmation
Chain of custody history
- Stackroom
- Yes
- Workwize
- Assignment
Asset clearance certificate for leavers
- Stackroom
- Yes
- Workwize
- No
Signed webhooks with retries
- Stackroom
- 41 events, HMAC-signed, retried
- Workwize
- Not stated on their pricing page
Audits & compliance
Cycle-count audits with sign-off
- Stackroom
- Yes
- Workwize
- No
Maintenance & service
AMC / CMC service contracts
- Stackroom
- Yes
- Workwize
- Warranty data
Finance & lifecycle
International procurement & shipping
- Stackroom
- No
- Workwize
- Its strength
Depreciation (SLM / WDV) & book value
- Stackroom
- Yes
- Workwize
- Limited
Report library
- Stackroom
- 62 templates
- Workwize
- Logistics reporting
Platform, API & AI
MDM enrolment on despatch
- Stackroom
- No
- Workwize
- Yes
REST API
- Stackroom
- Pro and up — documented, published spec
- Workwize
- Public API — Enterprise only
Built-in AI assistant
- Stackroom
- Stackroom AI — Starter and up
- Workwize
- MCP access listed
| Capability | Stackroom | Workwize |
|---|---|---|
| Pricing & plans | ||
| Free plan | Free forever — 250 assets, 500 people, unlimited users, no card | None |
| Paid plans start at | $35/mo for Starter — published, self-serve | Not published. The entry tier carries a published minimum of 150 users, which sets the floor on who this is for. |
| How the bill scales | Capability and capacity — never headcount, never how much you track | Quote-only, driven by how many regions you operate in, your team size and the equipment itself — this is logistics as much as software. |
| Limits | ||
| Asset limits | 250 free, up to 10,000 on Premium, custom on Enterprise | Not published |
| Users & seats | Unlimited on every plan, including Free — seats are never the meter | Minimum 150 users on the entry tier |
| Locations & sites | 1 on Free, unlimited on every paid plan | 3 regions on entry · 5 on the tier above · unlimited on Enterprise |
| How each tool is set up | ||
| Built around | The asset record | Equipment logistics |
| What each tool covers | ||
| Covers non-IT equipment | Any asset type | IT hardware |
| Custody & accountability | ||
| Warehousing & retrieval from leavers | No | Its strength |
| Signed handover & return, with PDF | Yes | Delivery confirmation |
| Chain of custody history | Yes | Assignment |
| Asset clearance certificate for leavers | Yes | No |
| Signed webhooks with retries | 41 events, HMAC-signed, retried | Not stated on their pricing page |
| Audits & compliance | ||
| Cycle-count audits with sign-off | Yes | No |
| Maintenance & service | ||
| AMC / CMC service contracts | Yes | Warranty data |
| Finance & lifecycle | ||
| International procurement & shipping | No | Its strength |
| Depreciation (SLM / WDV) & book value | Yes | Limited |
| Report library | 62 templates | Logistics reporting |
| Platform, API & AI | ||
| MDM enrolment on despatch | No | Yes |
| REST API | Pro and up — documented, published spec | Public API — Enterprise only |
| Built-in AI assistant | Stackroom AI — Starter and up | MCP access listed |
Honest take: Workwize leads decisively on international procurement, shipping and retrieval. Stackroom leads on the asset record itself — custody, audits, depreciation and cover. Plenty of organisations end up wanting both.
Workwize capabilities verified September 2026 · plan facts read from their pricing page , September 2026. Spotted something out of date? Tell us.
Plan gating
Which tier unlocks what
What you have to be paying for before each capability is available.
- CSV / XLSX importStarter and up
- Barcode & QR scanningStarter and up
- Bookings & reservationsStarter and up
- Maintenance & serviceStarter and up
- Cycle-count auditsGrowth and up
- Report libraryGrowth and up
- Custom fieldsGrowth and up
- Stackroom AIFree and up
- REST APIGrowth and up
- Signed webhooksGrowth and up
- Custom rolesGrowth and up
- Google / Microsoft SSOFree and up
- Public API — Enterprise only
- SCIM provisioning — Enterprise only
- Automatic offboarding, deployment and restocking — second tier and above
These are not really comparable numbers. Workwize is priced like a supply chain because it is one; Stackroom is priced like software.
The difference
What Stackroom and Workwize are each built to do
One solves getting it there, the other solves knowing about it
Workwize exists because equipping a distributed workforce is genuinely hard. Buying a compliant laptop in Poland, shipping it to a new starter in Lisbon, enrolling it in MDM before it arrives, then collecting it eighteen months later when they leave — that is a supply chain problem with warehouses and customs paperwork attached, and Stackroom does none of it.
What Stackroom does is the record. Once the laptop exists and somebody has it, the questions change: who signed for it, what condition was it in, is it still under warranty, what is it worth now, and can you produce a verified count when finance asks. Those are asset lifecycle questions, and a logistics platform answers them only incidentally.
The split is clean enough that running both is a sensible arrangement rather than a redundancy, and our REST API exists partly so the two can agree on serial numbers without anyone retyping them.
Where the gap shows up
Three moments, in our experience.
**Audit.** Finance or an auditor asks for a verified count of what you own. A logistics platform knows what it shipped; it does not know what a person physically confirmed was present on a date, which is a different claim and the only one that constitutes assurance.
**Book value.** The repair-or-replace decision needs depreciated value, accumulated repair cost and cover status in one place. Procurement history gives you the purchase price and nothing after it.
**Everything that is not a laptop.** Monitors, docks, chairs, AV equipment, meeting-room hardware, access cards. Most of these were never shipped by anyone and never will be, so they live outside a logistics platform entirely — and in headcount terms they outnumber the laptops considerably.
If you only have one problem
Be honest about which one it is, because the tools are expensive in different ways.
If your team is in one or two countries and you buy locally, the logistics problem is small and you are mostly paying for capability you will not use. A register with good custody will cover you.
If you are hiring across a dozen countries and spending real time on shipping and retrieval, that problem will not be solved by a better spreadsheet or a better register, and Workwize is built for it.
Why teams switch
What we hear from teams leaving Workwize
The audit question had no answer
Shipment history is not a verified count, and the first time finance asks for one the gap becomes obvious.
Half the estate was never shipped
Monitors, docks, peripherals and office equipment sit outside a logistics platform by design, and they outnumber the laptops.
They needed book value, not purchase price
Repair-or-replace decisions need depreciated value and cover status, which procurement records do not carry.
The other side
When Workwize is the better choice
We would rather you picked the right tool than picked ours.
- You are hiring across many countries and procurement or shipping is the actual bottleneck.
- You need equipment collected from leavers in places you have no office.
- You want MDM enrolment handled as part of despatch.
- Your estate is laptops and little else, and a logistics platform's record is enough.
Switching
Moving from Workwize
- 1
Export from Workwize
Take a full CSV or XLSX export of your asset list, including serial numbers, categories, locations and any custom fields you rely on. Export your people list separately if Workwize keeps one.
- 2
Map the columns once
The importer previews your file and lets you map each column to a Stackroom field. Categories, locations and departments are created from the values in your file, so you do not build the hierarchy by hand first.
- 3
Import people, then assets
Loading people first means custody assignments resolve to a real person on the asset import rather than needing a second pass.
- 4
Check a sample, then go
Spot-check twenty records against the old system before you invite the team. Re-importing is safe — matching on an existing code updates rather than duplicates.
Nothing is deleted from Workwize by importing into Stackroom, so you can run both in parallel for a week while people get used to the change.
FAQ
Questions, answered
Does Stackroom ship equipment to employees?
No. Stackroom is the register — what you own, who holds it, what condition it is in and what it is worth. Procurement, shipping, warehousing and retrieval are logistics, and Workwize is built for them.
Can we use both Workwize and Stackroom?
Yes, and for organisations with both problems that is the normal answer. Workwize handles getting hardware to people and back; Stackroom holds the asset record, custody trail, audits and book value. The REST API keeps serial numbers aligned.
Does Workwize track non-IT equipment?
It is built around IT hardware, which is what it ships. Monitors are usually covered; chairs, AV equipment, meeting-room hardware and access cards generally are not, because they were never part of a shipment.
Which is better for a UK-only team?
For a single-country team that buys locally, the logistics capability is largely unused, and an asset register with custody and audits will cover more of what you actually need. That calculation changes quickly once you are hiring abroad.
Can we import our data from Workwize?
Yes. Export your inventory to CSV and import it into Stackroom. Categories, locations and custom fields map across, and our team will help with the awkward parts of a larger migration.
How long does switching actually take?
Most teams import in the morning and run a real checkout the same afternoon. There is no implementation project and no professional services fee. The longest part is usually relabelling, and that can be done gradually.
Do we have to relabel everything?
No. If your existing labels carry a code you already track, import that code and keep using them. New QR labels can be printed on standard address stock as and when you need them.
Is Workwize free?
No. Workwize has no free plan. Stackroom has a permanent free plan with unlimited users and no card required.
How is Workwize priced compared with Stackroom?
Quote-only, driven by how many regions you operate in, your team size and the equipment itself — this is logistics as much as software. Stackroom prices on capability and capacity instead: users are unlimited on every plan, and tracking more equipment never moves the bill on its own.
What are the Workwize asset and user limits?
Assets: Not published. Users: Minimum 150 users on the entry tier. Locations: 3 regions on entry · 5 on the tier above · unlimited on Enterprise. Every Stackroom limit is published on our pricing page and served from our billing API, so it matches your invoice.
Other comparisons
Looking at something else?
Outgrowing Workwize?
Import your data, print a sheet of labels, and run a real checkout the same day.