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Stackroom vs Sortly
Sortly is a strong photo-first inventory app. If your assets mostly sit still and you want them catalogued visually, it does that well. Stackroom is built for equipment that moves between people and sites.
Per-asset pricing caps
- Stackroom
- None — priced on team
- Sortly
- Item-count tiers
Custody & chain-of-custody
- Stackroom
- Yes
- Sortly
- No
Handover / return signatures
- Stackroom
- Yes
- Sortly
- No
Bookings & reservations
- Stackroom
- Yes
- Sortly
- No
Geo scan map & history
- Stackroom
- Yes
- Sortly
- GPS tag only
Maintenance tickets
- Stackroom
- Yes
- Sortly
- Light
Warranty tracking + reminders
- Stackroom
- Yes
- Sortly
- Date alerts
Cycle-count audits with sign-off
- Stackroom
- Yes
- Sortly
- No
REST API access
- Stackroom
- All paid tiers
- Sortly
- Higher tiers
Offline mobile app
- Stackroom
- Yes
- Sortly
- Yes
Photo-first inventory & consumables
- Stackroom
- Supported
- Sortly
- Its strength
| Capability | Stackroom | Sortly |
|---|---|---|
| Per-asset pricing caps | None — priced on team | Item-count tiers |
| Custody & chain-of-custody | Yes | No |
| Handover / return signatures | Yes | No |
| Bookings & reservations | Yes | No |
| Geo scan map & history | Yes | GPS tag only |
| Maintenance tickets | Yes | Light |
| Warranty tracking + reminders | Yes | Date alerts |
| Cycle-count audits with sign-off | Yes | No |
| REST API access | All paid tiers | Higher tiers |
| Offline mobile app | Yes | Yes |
| Photo-first inventory & consumables | Supported | Its strength |
Honest take: Sortly leads on visual inventory and consumables. Stackroom leads on custody, bookings, maintenance and audits, and does not price by item count.
Why teams switch
What we hear from teams leaving Sortly
The item count stopped making sense
Item-count tiers create an awkward incentive: the more completely you track, the more you pay. Teams tell us they left assets off the books to stay inside a tier, which defeats the point of having a register.
They needed to know who had it
Cataloguing what you own is a different problem from knowing who is holding it right now. Once equipment moves between people, custody and signatures become the thing you actually need.
Two crews kept claiming the same kit
Shared equipment needs reservations with availability checks. Without them, scheduling falls back to a calendar and someone's memory, and the clash surfaces on the morning of the job.
FAQ
Questions, answered
Is Stackroom a drop-in replacement for Sortly?
For asset tracking, yes, and you gain custody, bookings and audits. If your primary use is photo-led stockroom inventory with heavy consumable counting, evaluate carefully: Sortly is genuinely good at that specific job.
We track consumables as well as equipment. Does that still work?
Yes. Consumables are tracked as quantity per location while serialised equipment gets its own record with full history. Both live in one register rather than two systems.
Can we import our data from Sortly?
Yes. Export your inventory to CSV and import it into Stackroom. Categories, locations and custom fields map across, and our team will help with the awkward parts of a larger migration.
How long does switching actually take?
Most teams import in the morning and run a real checkout the same afternoon. There is no implementation project and no professional services fee. The longest part is usually relabelling, and that can be done gradually.
Do we have to relabel everything?
No. If your existing labels carry a code you already track, import that code and keep using them. New QR labels can be printed on standard address stock as and when you need them.
What does Stackroom cost?
Pricing scales with your team rather than your item count, so registering more equipment never costs more. Current plans are on the pricing page, served from our billing API.
Other comparisons
Looking at something else?
Outgrowing Sortly?
Import your data, print a sheet of labels, and run a real checkout the same day.