Knowledge Base

Guides to get the most out of Stackroom

Step-by-step help for setting up, importing your data, labelling assets, and running custody, maintenance and audits.

Getting started

Set up Stackroom and tag your first assets.

Tag your first 100 assets in a day

The fastest path from empty account to a working asset register — and a real checkout — in your first session.

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Imports & migration

Bring your data in from a spreadsheet or another tool.

Importing assets with a CSV

A complete guide to preparing and importing your asset data using a CSV file — file requirements, standard columns, custom fields and troubleshooting.

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Labels & scanning

Print QR labels and scan in the field.

Printing and using QR labels

How to generate, print and scan Stackroom QR labels — no special hardware required.

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Custody & bookings

Assign, check out and reserve your gear.

Checking assets out and in

Assign gear to people, capture signatures on handover and return, and keep a clean chain of custody.

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Maintenance & warranty

Stay ahead of service and expiries.

Tracking warranties and maintenance

Log service tickets and never miss a warranty expiry again with reminders and webhooks.

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Audits & compliance

Count, verify and export your records.

Running a cycle-count audit

Verify what you actually have, capture a sign-off, and export the evidence for compliance.

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Ready to put it into practice?

Start free — tag your first 100 assets and run a real checkout in your first session. No credit card required.