Features
Broader than any single tool — and it all works together
Custody, geo scan map, bookings, maintenance, audits, reports and offline mobile, in one connected platform.
Track & locate
A single register for every asset, and a live map of where it's been.
Asset register & QR labels
One record per asset with photos, custom fields, condition and serial. Print QR labels and scan to view.
Geo scan map
Every scan drops a pin. A clustered map with filters shows the latest location of each asset.
Per-location stock
Track quantity per location with scan-to-increment, min-stock levels and low-stock alerts.
Global search
Find any asset, person or location instantly from anywhere in the app.
Custody & accountability
Know who has what, and prove it.
Custody & assignments
Assign, reassign and return with a held-by date and the current holder always visible.
Signatures & PDFs
Capture handover, return and clearance signatures on-device, with auto-generated PDF agreements.
Checkout approvals
Optional request-and-approve workflow with notifications for high-value gear.
Bookings & scheduling
Reserve shared gear without collisions.
Bookings & calendar
Reserve gear ahead with availability and overlap checks, on a shared calendar.
Automatic transitions
Start, return, overdue and no-show states move on their own via scheduled jobs.
Maintenance, warranty & reminders
Stay ahead of everything that expires.
Maintenance tickets
Send to maintenance, track tickets through statuses, and keep the full service history.
Warranty tracking
Store warranties, filter by expiry, and fire reminders and webhooks before they lapse.
Smart reminders
Custom and system reminders with snooze, dismiss and done — in an inbox and on the dashboard.
Audits & reporting
Verifiable counts and exports on tap.
Cycle-count audits
Verify assets present or missing, close with a signed note, and record the custodian.
Reports & exports
Register PDFs, scheduled emailed reports and CSV/XLSX exports for finance and compliance.
Platform & integrations
Multi-tenant, configurable, and connected.
Roles & multi-tenant
DB-driven configurable roles, org isolation, activity feed and in-app notifications.
Offline-first mobile
An Expo mobile app with a local queue that syncs on reconnect — built for the field.
API & webhooks
REST API with keys and webhooks to connect Stackroom to the rest of your stack.
Insights & dashboards
Built-in charts and insights on your assets, custody and activity across the org.
Ready to know where every asset is?
Start free — tag your first 100 assets and run a real checkout in your first session. No credit card required.